How to Generate and Close More Leads With Email Marketing

Written by Jonathan Pavoni | @

Even with all of the new marketing technologies and tactics available to us, it’s still the simplest–email marketing, that remains most effective. Research from Experian states that $1 invested in email marketing initiatives still yields roughly $44.25 return for marketers.

This fact illuminates consumers familiarity and comfort with email, and additionally the universality of this marketing medium. In this post I would like to uncover some of the dos and dont’s of email marketing and some best practices to utilize for generating and nurturing new leads.

Let me first address the way we should not use email marketing. The days of buying and email marketing list, loading it into your CRM and sending unsolicited emails are over. With legislation like CAN-SPAM and advances in email filtering, these antiquated tactics will most likely get your ISP blocked and prohibit you from sending email at all.

Instead, marketers need to be building an opt-in list of leads and prospects who anticipate the communication because of the high quality content that they know will be delivered to them.

Generating Leads With Email Marketing

When we talk about generating leads with email marketing it’s important that we first define a lead. Is a lead someone who fills out a form on our website, someone who downloads our e-book, or maybe someone who attends a company sponsored webinar?

Typically as business-to-business marketers this is how we define leads. However, the hard truth is the person who downloaded your ebook might have solely been interested in its contents. That individual may or may not have any real interest in your category of product or service.

Our job as marketers is to take that persons fledgling curiosity and nurture it over time until it evolves into full blown product interest. The way to accomplish this at scale is through email marketing.

So the real question becomes, how do we engage with thousands of individuals who are at very different stages of the buying cycle? Additionally, how do we deliver these individuals relevant content in a timely, yet non-invasive manner? The most efficient way to accomplish this is through utilizing functionality built into marketing automation software.

Nurturing Leads with Marketing Automation Software

Marketing automation software allows marketers to build out email marketing “tracks” from within the software. A marketing track is a collection of emails delivered over time for a specific type of buyer, or a distinct area of interest.

Let me illustrate by way of example. If you were a marketing manager at an IT consulting firm you might build out marketing tracks for individuals like: the technical buyer, the financial buyer, and the end user. Additionally, you might build out marketing tracks for topics like, data security, scalable infrastructure, and system backup.

As the marketer you’re able to create and schedule these email in advance, allowing you to more efficiently craft cohesive communication that will be highly valuable to your audience. Then once your marketing tracks have been developed you can quickly and easily place people into these correspondence streams either manually or based on user behavior triggers.

This consistent and highly relevant email communication helps you build credibility and trust with leads. Additionally it keep your brand top-of-mind for when decision makers are ready to select a solution.

Designing Email For Lead Generation

When developing email marketing tracks geared at moving leads deeper into the sales funnel, there a a few design and copywriting elements that marketers should be mindful of. Below are a list of these tactics:

  1. Subject Line: The subject line is how leads determine if they are going to read your email. So spend time on thinking about ways you can improve your subject line. Some ideas are: create subject lines that clearly address your leads business problems, personalize subject lines, and make subject lines actionable like: “attend our webinar” or “download our latest ebook”.
  2. Brevity: Leads and prospects are bombarded with massive amounts of email everyday. So keep your email concise and engaging.
  3. Imagery: To quote a fellow inbound marketer Amanda Sibley, the brain comprehends images 60,000 times faster than text. So by using images that reinforce your copy you more quickly deliver your message to your intended audience.
  4. Social Integration: As marketers we want our readers to be sharing our content with their network and the best way to facilitate this is by incorporating social media sharing links into your emails. Additionally, each recipient of the email will have their own favorite social network so give them options to share on Google+, Facebook, Twitter, or Linkedin.
  5. CTA: To effectively move leads further into the sales funnel you need educate them on your product or service. The way to educate them is to have them consume your content: whether that content be: ebooks, webinars, case studies, slideshares or videos. So in your email you need to effectively advertise your CTA. Use action words like: attend, download, register, read, and try now. Give them a next step to take after reading your email, like registering for an upcoming webinar.


Email marketing, while not the sexiest of marketing tactics, is still one of the most effective in moving leads efficiently through the sales funnel. If you manage a large database of leads at all different stages of the buying cycle implement a marketing automation software application for your business. Then build out marketing tracks and start engaging in relevant conversations at scale.Finally, remember the basics of creating a great email: engaging subject line, concise, relevant images, integrated social links, and provide a next step for readers. Implement these tactics and you will see your lead engagement take off.

Segmentation Best Practices

Best Practices in Segmentation |
*Create profiles and personas. Know who’s likeliest to buy from you by understanding your current customers

*Gather both demographic/firmographic and behavioral data

*Use dynamic progressive profiling

*Create campaigns that target specific segments; the tighter the fit, the better

*Measure regularly, adjust as needed, and evolve

*Don’t get too complicated; keep it as simple as possible

*Automate everything that can be automated -forms, progressive profiling, scoring, segmentation, campaigns, nurturing, and the handoff to sales

There are two primary ways to capture data:

This is data that a prospect gives you, such as a job title, or that you can gather directly, such as an IP address. You might capture such data when a prospect fills out a form on your website.

This is data that you gather by observing theprospect, such as which website pages they visit, or by analyzing explicit data sources, such as linking an IP address to a particular company. You could gather such data from programs like a website visitor tracking tool.

You can use online forms in many ways to capture data: people can fill out information to register for a webinar or download content, or sign up for a newsletter.

The shorter a form is, the better the odds that it will be filled out. This is partly because it takes less time, but trust is also a factor. Shorter forms feel less invasive, so a prospect who’s just getting to know you doesn’t feel like a total stranger is asking for too much information.

This short form means that you won’t have much information about a prospect to begin with, perhaps just first name, last name and email address (we refer to these as FLEAs). These are early funnel contacts. Progressive profiling is a good way to learn more about these prospects, so you can move them further into the
funnel and sort them into appropriate segments. How it works:

*When a prospect gives you information, that information is stored in a unique profile.

*On a subsequent interaction, your marketing automation system recognizes the prospect and serves a new form that asks for additional information.

*Using a sequence of simple forms builds up the prospect’s profile over time.

*At some point you’ll have enough data to segment this prospect intelligently.

*Once the prospect is in a well-defined segment,you can craft target messaging to this segment that will feel personal to the prospect, enhancing your interactive relationship and further warming the prospect toward sales-readiness.

Each sucessive form asks for very little information, but increases your knowledge of the prospect’s demographic information over time. You’re also collecting behavioral data by noting which pieces of content the prospect is
interested in.

9 Email Marketing Best Practices to Generate More Leads


9 Email Marketing Best Practices for Lead Generation

1. Use Incentives to Increase Open Rates: When you include an incentive in your subject line, you can increase open rates by as much as 50%. “Free shipping when you spend $25 or more” and “Receive a free iPod with demo” are examples of good, incentive-focused subject lines.

2. Stick to Fewer Than 3 Typefaces: The less clutter you have in your email, the more conversions you’ll experience. Don’t junk up your email with more than 2, or at maximum, 3 typefaces.

3. Keep the Main Message and Call-to-Action Above the Fold: If your main call-to-action falls below the fold, then as many as 70% of recipients won’t see it. Also, any call-to-action should be repeated at least 3 times throughout the email.

4. Keep Your Email 500-650 Pixels Wide: If you go wider than 650 pixels, then you’re asking users to scroll horizontally to read your entire message. That’s a no-no.

5. Put Your Logo in the Upper Left-Hand Side of the Email: Eye tracking studies have found that people instinctively look for logos in the upper left-hand side of emails. Put your logo in the upper left-hand side to ensure it gets the most visibility.

6. Write Compelling Subject Lines: A good subject line should contain no more than 30 to 50 characters. It should also create a sense of urgency, and it should give readers some indication of what to expect once they open the email.

7. Use Auto-Responders for Opt-Ins: Be prepared for your readers to forget they opted in. Set up an auto-responder that reminds people they opted in to your email database. The auto-responder should be sent out 1 day, 5 days, and 10 days after the person registers. Each auto-responder email should include additional content or bonus material to reward the reader for opting in.

8. Closely Tie Emails to Landing Pages: Your landing page should match the email in terms of headline, copy, and content. The look and feel of your landing page should also match the email. And make sure you’re utilizing tracking tools to see which emails and landing pages performed the best.

9. Conduct a 5-Second Test: Send a copy of the email to a friend or business associate. Can they quickly tell what your call-to-action is? If so, you’re golden. If not, keep working.

There are a lot of new tools in a marketer’s tool chest that are getting a good amount of attention these days. But don’t forget about old, yet reliable and faithful tools that can still really help you get the most out of your marketing initiatives.


What is Engagement Marketing?

What is Engagement Marketing? In 25 words or less, it is the basis for modern day marketing especially marketing by email and Social Media.

It is designed to increase Word of Mouth advertising.  Word of Mouth Drives People to Your Door. Your customers’ testimonials carry more credibility than any marketing message you could ever deliver yourself. 90% of consumers trust recommendations from people they know while only 14% trust advertising.

There are 3 main items in Engagement Marketing: (1) Providing a Wow Experience (2) Entice your customers to connect with you and (3) Engage People

1. Create A WOW Customer experience. This is the first step. If you don’t create a WOW experience, then the Engagement Marketing will not work.  The curious thing is that, more often than not, it doesn’t take a lot of money to create the WOW Experience! Do something simple that the competition isn’t doing.

Do something that can be done quickly without costing money. GET CREATIVE!  Small businesses have the tremendous advantage over big businesses because they are more flexible and new and exciting ideas can be implemented quickly without having to get approval from 16 supervisors and not having to play political games.  Get an idea and do it!

2. Now that you have created a WOW experience, capitalize on the customers emotion, ENTICE your customers to connect with you.  Creating opportunities and methods for enticing new customers to connect with you is limited only by your imagination and creativity.

By connecting with you, you can stay in touch with them.  Connections can be established by email, social media and direct mail (It is not dead).  For example, by emailing once a month, even if they don’t open the email, customers see your name and it is refreshed in their minds. If you don’t stay in touch with them, they will forget you.

To help entice your customers to connect with you, offer them something. Offer them, for example, a white paper on business trends or information about the hottest item.  You can also offer them a coupon or a free consultation. Again, get Creative!!

3. Engage People. Engaging with people is not a one-way street. Your goal, whether online or off, should be to drive participation.  There are several items that you will need to engage people. 

First is content in which they are interested.  Examples of this are news, special events and special offers.  Second is a call to action that grips people.  Third is a delivery mechanism such as email, social media and so on.   Lastly, make it easy to interact with you and share your content with others.

I have touched on just the highlights of Engagement Marketing.  I strongly suggest that if you are interested that you purchase the book “Engagement Marketing” by Gail Goodman and it is available at Amazon.